The Governing Board recognizes that technology can enhance employee performance by improving access to and exchange of information, offering effective tools to assist in providing a quality instructional program, and facilitating operations. The Board expects all employees to learn to use the available electronic resources that will assist them in their jobs. As needed, staff shall receive training in the appropriate use of these resources.

(cf. 0440 - District Technology Plan)
(cf. 4032 - Reasonable Accommodation)
(cf. 4131 - Staff Development)
(cf. 4231 - Staff Development)
(cf. 6162.7 - Use of Technology in Instruction)

(cf. 4119.25/4219.25/4319.25 - Political Activities of Employees)

Employees should be aware that computer files and communications over electronic networks, including e-mail and voice mail, should not be considered private. This technology should not be used to transmit confidential information about students, employees, or district affairs. Network supervision and maintenance may require review and inspection of directories or messages. When performing maintenance, network administrators may access others' files; however, every effort will be made to ensure the privacy of users' files. Messages may sometimes be diverted accidentally to a destination other than the one intended. Privacy in these communications is not guaranteed. The district reserves the right to access stored records in cases where there is reasonable cause to expect wrong-doing or misuse of the system. Courts have ruled that old messages may be subpoenaed, and network supervisors may examine communications in order to ascertain compliance with network guidelines for !! acceptable use.

To ensure proper use, the superintendent or designee may monitor the district's technological resources, including e-mail and voice mail systems, at any time without advance notice or consent.

The superintendent or designee shall establish administrative regulations which outline employee obligations and responsibilities related to the use of technology. Employees who fail to abide by these regulations shall be subject to disciplinary action, revocation of the user account, and legal action as appropriate.

(cf. 4218 - Dismissal/Suspension/Disciplinary Action)

The superintendent or designee may establish guidelines and limits on the use of technological resources. He/she shall ensure that all employees using these resources receive copies of related policies, regulations, and guidelines. Employees shall be asked to acknowledge in writing that they have read and understood these policies, regulations, and guidelines.

(cf. 4112.9 - Employee Notifications)

In the event that the use of an electronic resource affects the working conditions of one or more employees, the superintendent or designee shall notify the employees' exclusive representative.

(cf. 4143 - Negotiations/Consultation)

Legal Reference:
EDUCATION CODE
   11600-11609 Education Technology Grant Program Act of 1996
   51870-51884 The Morgan-Farr-Quackenbush Education Technology Act of 1992
GOVERNMENT CODE
   3543.1 Rights of employee organizations
PENAL CODE
   632 Eavesdropping on or recording confidential communications
UNITED STATES CODE, TITLE 20
   6801-7005 Technology for Education Act of 1994

Management Resources:
CDE PUBLICATIONS
   K-12 Network Technology Planning Guide: Building the Future, 1994
CDE PROGRAM ADVISORIES
   1223.94 Acceptable Use of Electronic Information Resources

WILLIAM S. HART UNION HIGH SCHOOL DISTRICT
Santa Clarita, California

Policy Adopted: 02/05/97

User Obligations and Responsibilities

Employees are authorized to use the district's on-line services in accordance with user obligations and responsibilities specified below.

WILLIAM S. HART UNION HIGH SCHOOL DISTRICT
Santa Clarita, California

Date Issued: 02/05/97